Property Portfolio Administrator

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PROPERTY PORTFOLIO ADMINISTRATOR

Directorate: Communities

Department: Property and Leisure Services

Salary: Grade D - £29071 to £31015 per year

Hours: 37 hours per week

Location: Long Eaton Town Hall, Derby Road, Long Eaton, Derbyshire, NG10 1HU

Hybrid working is available – there is an expectation to attend the

office 2-3 times a week

About the Role:

As Property Portfolio Administrator at Erewash Borough Council, you will provide proactive administrative support to the Property and Leisure Services team, helping to manage land, property, estates and asset information across the Council’s property portfolio.

What You Will Do:

You will help keep property, inspection, maintenance, compliance and asset records accurate and up to date, using the Council’s asset management, GIS, finance and document management systems. This will include maintaining effective filing, correspondence, records and task tracking arrangements so that property activity is well organised and easy to monitor.

A key part of the role will be supporting the day-to-day management of the Council’s property portfolio. You will coordinate enquiries, documentation, diary arrangements, property viewings, access arrangements, key records and routine communications with tenants, occupiers, contractors, agents and colleagues across the Council.

You will also support repairs, maintenance and compliance processes by logging requests, raising and monitoring work orders, liaising with officers and contractors, arranging access, tracking progress and updating records to help ensure works are completed within agreed timescales and budgets.

The role will involve supporting property-related financial administration, including obtaining quotations where required, raising and managing purchase orders, receipting invoices, resolving queries and maintaining accurate budget records for property costs such as repairs, maintenance, utilities and service charges.

About You:

• Experience of providing administrative support in a busy service environment, including handling correspondence, maintaining records and managing competing deadlines.
• Confident user of Microsoft Office, particularly Outlook, Word and Excel, with the ability to use financial and other digital systems accurately.
• Strong organisational skills, attention to detail and the ability to prioritise work, meet deadlines and maintain accurate records.
• Good communication and customer service skills, with the ability to work effectively with colleagues, tenants, contractors, suppliers and members of the public.

Desirable:

• Experience of working in a local authority, public sector, property, estates, facilities, construction or asset management environment.
• Experience of supporting repairs, maintenance, compliance, procurement, work orders, purchase orders, invoice processing, budget monitoring or contract administration.
• A business administration, customer service, property, facilities management or related qualification at Level 3, or willingness to undertake relevant training.

Why Join Us?

• A Time of Transformation: Support the effective management of the Council’s land and property assets during an important period of change for local government.
• Flexible Working: Hybrid and family-friendly policies that support your work-life balance.
• Career Growth: We will invest in your development with training, mentoring and opportunities to build knowledge of property, estates and asset management.
• Impact & Improvement: Your accuracy, organisation and customer focus will help improve data quality, service efficiency and support for the Council’s property portfolio.
• Great Location & Benefits: Free workplace parking, good transport links, generous leave and access to the LGPS.

For an informal discussion about this exciting opportunity please contact Tom Haddock, Head of Property and Leisure Services on 0115 907 2289. No recruiters or advertisers please.

Benefits of Working for Us

In addition to a competitive salary, you will also have access to:

• Generous annual leave package – 29 days annual leave (rising to 33 days after 5 years’ continuous service) plus 8 bank holidays a year
• Free workplace car parking within the Borough
• Opportunities for training, learning and continuous professional development
• Family friendly flexible and hybrid working policies available
• Option to join the Local Government Pension Scheme (LGPS) plus access to a salary sacrifice scheme for added voluntary pension contributions
• Discounted leisure membership with the Fit for Work scheme
• Access to an employee benefits discount and salary sacrifice scheme

The closing date for applications is 25th October 2026 at midnight. Interviews will be held week commencing 2nd November 2026.

How to Apply

Interested candidates can apply with a CV and a supporting statement, clearly demonstrating suitability and experience for the role.

You will be requested to provide some basic information before you upload your CV.

Please note: This role is only open to applicants who already have the right to work in the UK. We are unable to offer visa sponsorship for this position.

For further information about working for Erewash Borough Council and how to apply for this job please visit our website at https://www.erewash.gov.uk/jobs-section/jobs.html

Alternatively, an application form and job description are available from Human Resources, Erewash Borough Council, Town Hall, Wharncliffe Road, Ilkeston, Derbyshire DE7 5RP, Telephone: 0115 9316001 (Monday to Friday between 9am and 5pm) or e-mail: jobs@erewash.gov.uk

**IMPORTANT: Your supporting statement is an opportunity to demonstrate how your skills and experience align with the role. Please refer to the person specification when providing examples, as this will be a key source of information for shortlisting.**

If you are a current employee of Erewash Borough Council and you wish to apply for this vacancy, you must apply through your Employee Self Service account. If you do not have access to Employee Self Service, you must complete a paper or word version of Erewash Borough Council’s job application form.

The council is positive about disabled people and those who meet the essential shortlisting requirements will be guaranteed an interview.

The council also supports the Armed Forces Covenant and those who have previously worked in the armed forces and meet the essential shortlisting criteria will be guaranteed an interview.

Please ensure that you make it clear on your application form that you wish to be considered under these criteria.