Saturday Centre Administrator (Maternity Cover)

The Role

Do you see yourself supporting a vibrant music education environment for children and young people?

Can you use your administrative skills to help a busy Saturday Music Centre run smoothly?

If yes, we have the perfect role for you!

Southwark Music is looking for a passionate and dedicated Saturday Centre Administrator (Fixed Term Contract) to join our amazing team and help make a difference to the lives of children and young people across the borough.

About the Role:

Southwark Music aims to enrich the lives of all Southwark children and young people by making the learning of music dynamic, energetic, varied and fun. We deliver this through our work in schools, our Saturday Centre, and a range of events and projects.

As Saturday Centre Administrator, you will provide high-quality administrative support to the Head of the Saturday Centre and contribute to the efficient and smooth running of the Centre. The Centre offers individual, group and ensemble lessons across a wide range of instruments and styles, with around 220 students aged 5–18 attending weekly during term time, supported by approximately 20 tutors and staff.

Key responsibilities include:

• Processing online applications for all offers at the Saturday Centre
• Maintaining accurate cloud-based records for applications and waiting lists in line with SMS GDPR policy
• Acting as the main point of contact for the Saturday Centre, responding to queries from parents, tutors, staff and partner agencies
• Assisting with timetabling lessons across all teaching areas
• Collecting and monitoring charges and supporting arrears procedures as directed
• Supporting the wider Southwark Music Service team with general administrative duties
• Ensuring deadlines are met and work is prioritised effectively

This is a 9-month Fixed Term Contract

About You:

You will be organised, proactive and able to work effectively in a busy environment.

You will:

• Take initiative and work confidently under pressure
• Have strong administrative and organisational skills
• Be confident communicating with a wide range of stakeholders, including parents and teaching staff
• Be able to manage records accurately and handle sensitive data appropriately
• Be available to work every Saturday during term time, and a half day on Thursdays

About the Team:

You will be part of a supportive and dedicated team committed to delivering high-quality music education across Southwark. The Saturday Centre is a welcoming, creative environment where collaboration is valued and where your contribution directly supports young people’s learning and development. There are opportunities to develop your administrative skills while working within a well-established and respected music service.

For detailed qualifications and requirements, please review the job description and person specification located at the bottom of the advert.

Contact Information:

For an informal discussion about the role, please contact Andy Grappy at andy.grappy@southwark.gov.uk

Additional Information:

• This is a part-time role working 1.5 days per week. You must be available to work every Saturday morning during term time, plus one additional half day as required.
• 9-month Fixed Term Contract
• Enhanced DBS required

Benefits and more information:

For more information about the wide variety of benefits you can take advantage of please visit our Staff Benefits page.

Recruitment timetable

Advert close date: 11:59pm on 28th January 2026

Shortlisting date/s: 29th January 2026

Interview date/s: 5th February 2026

The closing date is given as a guide. We reserve the right to close this vacancy once a sufficient number of applications has been received. We strongly advise you to complete your application as soon as possible to avoid disappointment.

Guaranteed Interview Scheme:

As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role, and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care, or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

We are an organisation who is passionate about our people and understands that richness of diversity is a requirement to provide the best possible services to our communities. This is demonstrated through our council-wide ambitious commitment to tackle racial inequality in our communities and workforce through our Southwark Stands Together programme. We particularly welcome applications from members of the Black, Asian and ethnic minority communities to increase representation at senior management level in the Council.

Attachments

• JD - Saturday Centre Administrator(2026) (3).docx