Outdoor Education Senior Administrator and Project Co-Ordinator

We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias.

The Education Entitlement Service (EES) strives to deliver outstanding services for our customers, predominately the children of Coventry, who may be requiring access to education or alternative education provision. We ensure vulnerable children are appropriately supported; have a voice, that hopefully leads to their high achievement and excellent progress.

The EES is made up of a diverse range of teams all working together to recognise, support and apply innovative solutions to address the growing issues in relation to trying to educate some of our most vulnerable pupils in schools.

The Outdoor Education Service made up of experienced staff members provides high quality outdoor and residential experiences within the beautiful Snowdonia National Park.

In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equity and respect remains at the heart of everything we do.

Our Values are:

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

This role combines senior administrative expertise with project co-ordination skills to ensure the smooth and efficient operational support for the delivery of funded, non-funded, and commercial programmes and events along with other areas of the service.The Outdoor Education Senior Administrator and Project Co-Ordinator will provide crucial support in areas such as bookings, financial management, resource allocation and project delivery. The candidate will play a key role in enhancing the quality and accessibility of outdoor education programmes in the city.

Job Purpose:

• To provide a high quality administrative and general office support to the Outdoor Education Service team in line with service requirements
• To offer guidance and support to all stakeholders and colleagues on the use of service systems e.g funded and non funded programme systems such as Eequ and Coventry City Council booking systems
• To lead on the processing of finance, including production of finance reports and processing payments on Business World or via the correct team internally.
• To serve as the primary administrator and central point of contact for designated OES-delivered programmes.
• To ensure that Outdoor Education Service systems hold accurate and detailed data for all service users in line with GDPR.

All candidates must have the Right to Work in the UK. We are currently not offering sponsorship for this role.

This post is exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via Disclosure and Barring Service (DBS).

We’re looking for a highly organised and enthusiastic individual with a passion for outdoor education and youth engagement. You’ll be the backbone of our programme delivery—coordinating bookings, managing resources, and supporting both funded and commercial projects with precision and care. If you thrive in a fast-paced environment, enjoy working with schools and young people, and have strong IT, communication, and administrative skills, we’d love to hear from you. Experience in outdoor settings or youth work is a bonus, and training opportunities are available for the right candidate. This is a fantastic opportunity to play a key role in a dynamic team, helping shape memorable experiences for children and young people across the city.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

For full details on the application process please read the attached document on our jobs page labelled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

Interview dates: 13th October 25

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.

We are cutting-edge, challenging, youthful, vibrant and diverse.

At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things.

To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies