Organisational Development Administrator, Stornoway - CNS06544

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Organisational Development Administrator (9635)
37 hours per week, fixed term for 12 months
£32,610 – £35,639 per annum ( inclusive of £2,997 Distant Islands Allowance )

The successful candidate will deliver the systems administration function for Resourcelink and Leave Management, including the monitoring, reporting and development of information systems used by Human Resources. You will support business improvement processes and ensure that data and systems are effectively managed and maintained across the organisation.

You will be responsible for managing HR IT systems, producing reports and statistical returns, supporting business planning and performance management activities, maintaining training records, assisting with surveys and equality monitoring, and providing management information to departments through the analysis and interpretation of data.

You should have an understanding of how IT can support effective business processes, computer and office systems, and performance management and reporting. You must have the ability to use a range of IT systems and Microsoft Office applications, accurately analyse data and produce reports, communicate effectively, prioritise workloads and work on your own initiative.

It is essential that you are educated to Higher/HNC/SVQ3 level in a relevant discipline, or have equivalent relevant experience in a systems-based environment.

Appointment to the post is fixed term for 12 months.

Interviews will be conducted in person, providing candidates with the chance to personally meet the team and experience our work environment.

Closing Date: Monday 12 October 2026

Salary for the above post is inclusive of Distant Islands Allowance. Appointment to the post will be on the first point of the grade.

Please note that sponsorship is not available, or being offered, in connection to this post.

PRIOR TO APPLYING

It is vital that you download and read all of the attached documents to this advert before completing an application form.

Guidance Notes for Applicants will explain our recruitment process and how to complete key information on your application so that you have the best chance of showcasing your skills and experience.

Job Description and Person Specification must be read in order to complete the ‘Experience’ part of the application. You should refer to the person specification and detail where you meet each of the criteria and provide relevant examples of this in your application.

If either of the attachments mentioned above are missing or cannot be opened, please email human.resources@cne-siar.gov.uk to request copies before applying for this position.

Download and save the job description, person specification and any additional documents from the vacancy job advert as you will be unable to access these once the vacancy has closed.

Use of Artificial Intelligence (AI) tools, such as Copilot and ChatGPT, may be used to support your application preparation, for example by generating ideas or checking spelling and grammar. However, all application responses must be your own work and accurately reflect your knowledge, skills and abilities, experience, qualifications, and achievements.

Applications that appear to rely heavily on AI-generated content may not be progressed. By submitting an application, you confirm that the information provided is authentic and based on your own experience.

Application Updates:

Please ensure your email address is entered correctly, as all correspondence regarding your application will be sent by email. We also recommend checking your inbox, junk folder, and your MyJobScotland account regularly for updates.

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Rianaire Leasachadh Buidhinn (9635)
37 uair a thìde gach seachdain, cuingealaichte gu 12 mhìos
£32,610 – £35,639 gach bliadhna (a’ gabhail a-steach £2,997 de Chuibhreann Eileanan Iomallach)

Bidh an neach a shoirbhicheas a’ dèanamh na h-obrach a bhios an lùib rianachas shiostaman Resourcelink agus Leave Management, a’ gabhail a-steach sgrùdadh, aithriseadh agus leasachadh shiostaman fiosrachaidh air an cleachdadh le Goireasan Daonna. Bidh thu a’ cur taic ri pròiseasan leasachadh gnìomhachais agus a’ dèanamh cinnteach gun tèid dàta agus siostaman a stiùireadh agus a chumail suas gu h-èifeachdach thairis air a’ bhuidheann.

Bidh thu an urra ri stiùireadh shiostaman teicneòlas fiosrachaidh (TF) Ghoireasan Daonna, a’ deasachadh aithisgean agus fiosrachadh staitistigeil, a’ cur taic ri dealbhadh gnìomhachais agus gnìomhan stiùireadh coileanaidh, a’ cumail chlàran trèanaidh mar bu chòir, a’ cuideachadh le suirbhidhean agus sgrùdadh co-ionannachd, agus a’ toirt seachad fiosrachadh stiùiridh do roinnean tro bhith a’ sgrùdadh agus a’ mìneachdh dàta.

Bu chòir tuigse a bhith agad air mar as urrainn dha TF taic a chur ri pròiseasan gnìomhachais èifeachdach, siostaman coimpiutair is oifis, stiùireadh is aithriseadh coileanaidh. Feumaidh an comas a bhith agad sreath de shiostaman TF agus aplacaidean Microsoft Office a chleachdadh, dàta a sgrùdadh gu mionaideach agus aithisgean a dheasachadh, conaltradh èifeachdach a dhèanamh, prìomhachasan a chur air uallach obrach agus obrachadh air do cheann fhèin.

Tha e riatanach gu bheil thu foghlamaichte gu ìre Àrd-ìre/HNC/SVQ3 ann an cuspair iomchaidh, no gu bheil eòlas co-ionann agad ann an obair co-cheangailte ri siostaman.

Tha an dreuchd seo cuingealaichte gu 12 Mhìos.

Thèid agallamhan a chumail aghaidh ri aghaidh, gus cothrom a thoirt do thagraichean an sgioba a choinneachadh is an àrainneachd-obrach againn fhaicinn dhaibh fhèin.

Ceann-latha: Diluain 12 Dàmhair 2026

Tha tuarastal na dreuchd a’ gabhail a-steach Cuibhreann Eileanan Iomallach. Thèid an neach fhastadh air a’ chiad ìre den rang.

Bi mothachail nach eil sponsaireachd ri fhaighinn, no ga thabhann, an lùib na dreuchd seo.

JOB DESCRIPTION

DUTIES:
The main duties and responsibilities of the post are to:
1. Manage the HR IT systems – primarily Resourcelink and Leave Management this involves a comprehensive understanding of the systems ensuring that all timetables, upgrades, data and instructions are adhered to by Human Resources and employees.
2. Produce reports, returns and claims for submission to the Comhairle, the Scottish or UK Government and external bodies in line with guidance and timescales.
3. Be responsible for ensuring that data, processes and upgrades within the Resourcelink and Leave Management system are effectively managed.
4. Produce information to comply with Freedom of Information requests.
5. Assist the business planning and performance management function ensuring that all plans, reports and SPIs are completed timeously and accurately

.6. Provide management information to departments; this will include the analysis and interpretation of data and the dissemination the results.
7. Support learning and development activity across the Comhairle including the maintenance of training records.
8. Support the development of surveys and compile statistical returns.
9. Assist with the implementation of continuous improvement and change management activity across the Comhairle.

10. Assist with the statutory reporting and monitoring on equality and diversity matters.
11. Work with internal and external auditors as required on business planning information, SPIs, public performance reports and benchmarking.
12. Support the development of good internal and external communication including PPR reporting.

GENERAL ACCOUNTABILITIES:
1. To ensure that all information received and disseminated, whether verbal, written or electronic concerning all employees, prospective employees or service users is treated in the strictest confidence and that all such information held is regulated and controlled in a similar manner in compliance with Data Protection legislation.
2. To ensure that all duties and responsibilities are performed in a safe manner so that no risk to health and safety arises to yourself, any other employee or member of the public.
3. As the Comhairle is committed to the effective management of risk, it is the responsibility of all employees to carry out their duties and responsibilities with adequate regard for Risk Management as outlined within the Comhairle’s Risk Management Policy.
4. To comply with the Comhairle’s Equal Opportunity Policy in Service Delivery and Employment, thereby promoting a fair and quality service to all.
5. To keep under review your own development needs. Learning needs should be discussed and determined at your annual Performance Appraisal and you will be required to undertake training as identified and as appropriate and required for the effective performance of the duties of the post.
6. Any other duties or responsibilities that may be allocated from time to time to ensure the efficiency of the service.

PERSON SPECIFICATION:

ESSENTIAL CRITERIA:

Knowledge:
E1. An understanding of how IT can support effective business processes.
E2. An understanding of computer and office systems.
E3. An understanding of performance management and reporting.

Skills & Abilities:
E4. Ability to use a number of IT systems and Microsoft Office applications
E5. Ability to accurately collate and analyse data and statistical information to produce complex reports
E6. Ability to present complex information in reports that are readable and can be understood
E7. Ability to establish and document user procedures
E8. Ability to establish and maintain effective working relationships with others
E9. Good written and oral communication skills
E10. Ability to meet deadlines and work under pressure
E11. Ability to programme and prioritise workload and to work on own initiative
E12. Ability to gather information for use in reports and other documents.

Education and Experience:
E13. Educated to Higher/HNC/SVQ3 level in relevant discipline or relevant work experience in systems-based environment.

Other Factors:
E14. Flexibility to work outwith normal office hours

DESIRABLE CRITERIA

Knowledge:
D1. Knowledge of HR IT systems

Skills & Abilities:
D2. Ability to direct employees on system related matters
D3. Experience with Excel and databases