LAC Health Administrator

Make a difference for children looked after in Ealing

We’re looking for a committed, organised and people‑centred professional to coordinate statutory health assessments (medical, dental and immunisations) for children looked after by Ealing Council. You’ll be part of the wider Ealing Council Children in Care service, working closely with the West London NHS Trust, CLA Nurses and the NHS North West London Integrated Care Board (ICB) to keep every child’s health and wellbeing on track.

What you’ll do

• Coordinate statutory health assessments for children looked after, ensuring activity is completed within designated timeframes.
• Be the first point of contact for Social Workers and foster carers—providing clear advice and maintaining sensitive data appropriately.
• Make sure that Initial and Review Health assessments are arranged and scheduled within the agreed timeframes, ensuring deadlines are met. Maintain professional communication with foster carers, social workers, and partner health teams both in Ealing and throughout the country for the duration of a child's care.
• Coordinate monthly meetings: arrange, attend and minute the CLA Health Strategic and CLA Health Operations meetings; produce agendas and distribute ratified minutes to required standards.
• Manage data quality and records: process health documents; update health, immunisation, medical and dental information; and ensure timely, accurate recording on Mosaic to reduce delay.
• Compile performance reports and run exception reports, escalating issues and taking remedial actions to ensure reliable children’s data for senior leaders and partner teams.
  
• Work as part of the LAC Administration team to ensure that critical tasks are covered in the absence of the LAC Planning and review coordinator and support the functions within the team.
  

What you’ll bring

• Strong administrative/business support experience in a fast‑paced service.
• Intermediate/Advanced Word and Excel (qualification or equivalent experience).
• Proven ability to collate, analyse and evaluate performance information and present clear reports on key indicators.
• Confident minute‑taking for health meetings and thorough post‑panel administration.
• Excellent customer service and communication—empathetic, respectful and collaborative with practitioners, young people and families.
• Ability to work methodically, manage competing priorities and adapt to new processes and systems (including Mosaic).
• The capacity to quickly adapt and find solutions to problems.

Our values

At Ealing, we aim to improve lives for residents, and we live by being trustworthy, collaborative, innovative and accountable. We welcome people who are open, fair and proactive—keen to learn, share ideas and deliver high standards together.

Safeguarding & pre‑employment checks

Safer‑recruitment practices apply to this post to safeguard and promote the welfare of children and/or vulnerable adults. An enhanced Disclosure and Barring Service (DBS) check is required.

Inclusion and equal opportunities

We are an equal‑opportunities employer. Our recruitment process promotes equality, diversity and fairness at every stage.

This role is deemed customer facing and as such you must have a command of spoken English which is sufficient to enable you to effectively perform the role. This requirement relates to Part 7 of the Immigration Act 2016.

This role is subject to Ealing Council’s enhanced vetting process.

You must have the right to work in the UK. Evidence for the right to work in the UK will be requested at the interview stage.

It is an exciting time to join us, here at Ealing Council. If you would like to make a positive difference to our residents and borough, then we’re looking forward to hearing from you.

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Ealing Council is committed to creating good jobs and delivering on its connected communities’ agenda. We are committed to equality of opportunity, to being fair and inclusive.

We therefore welcome applications from all residents of the borough, we particularly welcome applications from candidates who are entering the employment market in the early stages of their career and mid-career professionals, who are currently underrepresented in Ealing’s workforce.

Please note all applications will be determined on merit.

• LAC Health Coordinator - Role Profile.pdf