Facilities Management Assistant

Facilities Management Assistant

Working Pattern: Full-time, 37 hours per week

Salary: £30,876 - £32,597 (pay award pending)

Location: Lincoln, hybrid working

Closing Date: July 1st 2026

Interviews: Week commencing July 20th

Are you highly organised, proactive and interested in Facilities Management?
This role supports the delivery of vital compliance and property services across a diverse portfolio.
You’ll play a key part in ensuring statutory responsibilities are met and services are delivered efficiently.

Why join us?

You’ll be part of a professional Corporate Property and Facilities Management team, supporting compliance, property services and organisational objectives.

The role offers variety, responsibility and the opportunity to contribute to statutory compliance and service delivery across the council’s estate.

About the role

As a Facilities Management Assistant, you will support the Senior Facilities Manager (Compliance) in delivering compliance and property service functions within Facilities Management.The role involves administering tenant‑occupied sites, managing correspondence with tenants, contractors and stakeholders, validating financial and contractor data, and maintaining accurate records. You will assist with Facilities Management compliance, including data collection, reporting, procedures, risk registers and training records, while also supporting communication initiatives such as energy management and sustainability. You will work both autonomously and collaboratively to support the wider Corporate Property team.

What we are looking for

You will bring:

• Strong organisation and administration skills
• Proficiency in standard IT systems including Microsoft, SharePoint and Teams
• Strong customer service skills and the ability to build professional relationships
• Accurate records management skills
• Experience working in or with Facilities Management (operational delivery and/or compliance)

Desirable experience and knowledge includes:

• Understanding of local authority governance
• IWFM qualification (or working towards) or relevant qualifications
• Experience with CAFM/IWMS systems
• Knowledge of the housing sector and tenant management
• Experience of energy management and communication campaigns
• Understanding of financial and budget management

What we offer

• Full‑time role, 37 hours per week
• Salary: £30,876 – £32,597 (pay award pending)
• Location: Lincoln, with hybrid working
• A varied and rewarding role within a professional Facilities Management team
• Opportunities for development and continued professional learning

Ready to apply?

If you’re looking to develop your career in Facilities Management within a supportive and professional environment, we’d welcome your application.

Due to recent changes in immigration law in the UK we are unable to offer skilled worker visa sponsorship for this role as it does not meet the requirements.

If you would like an open and informal discussion regards this role then please contact; Claire Collier via email claire.collier@lincolnshire.gov.uk

PLEASE NOTE: It is imperative that your personal statement clearly states why you have applied, how you meet the essential and desirable criteria for the role as set out in the Job Description (attached on LCC jobs Site) and what you feel you can bring to this role, the team and the wider County Council.

Please refer to our Job Information Pack here to support you in your application.

Please be advised that this position may be subject to a criminal record check.

On occasion we receive significantly more applications than expected for some vacancies and under such circumstances we reserve the right to bring forward the closing date of the advertisement. We therefore strongly advise you to apply for the role promptly to avoid disappointment should the closing date be brought forward. Please also note: once an application is submitted it is final and cannot be amended. If you withdraw your application, it cannot be reinstated and you will not be able to submit another application for that vacancy. If you have an issue with your submitted application, please contact recruitment@lincolnshire.gov.uk.

We operate a talent pool scheme whereby candidates who are not successful on this occasion may be considered for a period of up to 3 months for equal positions.

Lincolnshire County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

A Smarter Working Employer

We have embraced new ways of working and hybrid working will be a feature of this role. You will be given a nominated contractual work base and you will be required to commute to this work base when necessary. Working arrangements regarding hybrid working will be discussed as part of the appointment process.

Our technology platform and equipment is very good enabling you to connect and collaborate remotely. We require that you have in place good connectivity, and we will discuss during the recruitment process if support with this is needed.

Our values – collaborative, adaptable, eco-conscious, supportive, and responsible – guide everything we do. We’re looking for candidates who share these values and bring them to life in their work, helping us build strong teams and make a real difference in the communities we serve.