Executive Support Officer

Please apply online via the link provided.

Please note, we do not accept CV’s submitted without a fully completed online application form.

Hybrid – London-based

Permanent

part-time (21.6 hrs p/week)

Are you a dynamic, well organised, experienced officer with strong communication skills and the ability to work across multiple organisations.

We're looking for an Executive Support Officer to work with the Director of Local London and the Local London team in managing executive functions and supporting professional working with senior officers from our nine member boroughs.

What You’ll Be Doing:

• Providing high level, professional executive assistance and administrative support to the Director, including the monitoring of e-mails, enquiries, and correspondence to ensure they are dealt with appropriately, managing and maintaining their calendar, arranging appointments, meetings and ensuring they have the correct information and papers for their meetings.
• Providing daily management and co-ordination of the activities of the Director of Local London responding to continual changes in priorities and political sensitivities.
• Scheduling and organising both the Local London Growth Board and the Local London Skills and Employment Board, including management of its membership list, minuting of meetings and management of action log. To support the Senior Policy Manager and Senior Policy Officers in the production, management and circulation of papers to timetable.
• Supporting the Director and senior managers with Local London’s responsibilities under Redbridge Council’s governance arrangements and liaison with Chairs and members of Local London advisory boards.
• To be Local London’s lead on corporate responsibilities including health and safety, information governance and corporate resilience, managing Local London’s response on these and attending relevant Boards and Committees as required.
• To monitor, encourage and support staff to ensure they complete mandatory training, and they are aware of opportunities to receive relevant and appropriate learning and development to aid career development.
• To work with the Director and senior management on monthly monitoring, ensuring that the team complete required budgetary reporting for Redbridge Council. To schedule and organise the Programme Board between Local London and Redbridge Staff, including the management and circulation of papers to timetable and monitoring of actions.
• Any other duties appropriate to the job and grade as required by the Director.

What We’re Looking For:

• Significant experience of providing high level, professional executive assistance and administrative support to a Chief Executive/Corporate Director/Senior Leader.
• Experience and understanding of working in local government/political environment.
• Proficient level of IT competence including Word, Outlook, Excel and PowerPoint with a willingness to develop skills further. May include project management systems and other databases.
• Experience in delivery of Project Management
• Be able to prioritise day to day operational and strategic programmes of work based on changing demands.
• Excellent interpersonal, communication and presentation skills relevant to a wide range of stakeholders.
• Experience of liaising and working effectively with colleagues across service areas and partner organisations.

Why Join Us?

You’ll be at the heart of an ambitious organisation supporting growth and shaping skills and employment support across north east and south east London.

Employed by: London Borough of Redbridge (on Local London’s behalf)

Start your journey today – apply now!

To apply for this post, you must submit an online application form along with uploading a copy of your CV and cover letter.

All short-listed applicants will need to demonstrate proof of right to work in the UK.

We are committed to employment practices that promote diversity and inclusion in employment and welcome applications from qualified applicants regardless of age, disability, gender identity, sex, marriage and civil partnership status, pregnancy and maternity status, colour, race, religion, or belief.