Assistant Events Officer

The Council’s Business Investment and Culture service has a remit for economic development, inward investment, sustainability, culture, sport, tourism and events. The team we are recruiting to is responsible for a range of functions, including:

• Delivery of festivals and major events
• Promotion of leisure and business tourism
• Operation of the convention bureau; and
• Management of the fourteenth-century St Mary’s Guildhall.

It is a lively group of largely specialist officers with responsibility for strategy, funding and project delivery across its sections.

In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equity and respect remains at the heart of everything we do.

Our Values are:

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

This is an exciting chance to join Coventry City Council’s Events Team and help deliver brilliant events for residents and visitors across the city. You’ll support a busy programme of public events and work with community groups to bring their ideas to life. The role is fast‑paced and varied, providing essential administrative and organisational support to keep events running smoothly. You’ll liaise with suppliers, artists and performers, manage contracts and agreements, handle financial processes, and help coordinate schedules, rotas and event plans.

You’ll work closely with the Communications Team to support media and social content, and with our ticketing provider to track sales. When events go live, you’ll be on site helping with operations, answering public enquiries, coordinating logistics and ensuring everything runs safely and efficiently. You’ll also contribute to reports and analysis that support Council priorities and work collaboratively with teams across Culture, Sport and Events and the wider Council.

If you’re organised, enthusiastic and ready to play a part in delivering some of Coventry’s most exciting events, we’d love to hear from you.

All candidates must have the Right to Work in the UK. We are currently not offering sponsorship for this role.

This role will demand weekend and anti-social hours working, but it will be great fun!

You should have:

• Strong organisational skills to manage event schedules, timelines, and logistics.
• Proficiency in handling event documentation, including contracts, permits, and supplier agreements.
• Experience in maintaining financial records, processing invoices, and updating budgets.
• Good experience and skills with spreadsheets. Ability to update and maintain event planning spreadsheets and other tracking systems.
• Excellent communication skills, both written and verbal, for liaising with colleagues, suppliers, and event stakeholders.
• Attention to detail in managing event-related data, ensuring accuracy and completeness.

This is not an exhaustive list of expectations, roles and responsibilities, and as an Events Team, all staff will be expected to support each other's work.

If this sounds like the perfect next step in your career, then we would love to hear from you.

Working Patterns and Posts

This is a full-time post based in the Council’s One Friargate office, 37 hours per week, with a requirement to work flexibly in relation to hours, including unsociable hours, evenings, weekends and occasional overnight stays. As an Events team, we plan to work in the office on set days; otherwise, the role can be hybrid. The role involves attending meetings and events in the Coventry area, with occasional travel within the region and nationally. Event delivery is often outdoors in all weather.

For an informal conversation about this challenging and rewarding role, please contact Jon Hogan, Head of Events, Culture, Sport & Events at Jon.Hogan@coventry.gov.uk or Senior Producer Nathaniel.prescod@coventry.gov.uk

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

For full details on the application process please read the attached document on our jobs page labelled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.

We are cutting-edge, challenging, youthful, vibrant and diverse.

At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things.

To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies