Asset Records and Systems Manager

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About the role

West Northamptonshire Council is currently seeking to appoint the Asset Records and Systems Manager into its Property Strategy and Estates team. As a key member of the Property Strategy and Estates Team, the Asset Records and Systems Manager will be responsible for the maintenance and management of the councils’ estates terrier system including (but not limited to) the preparation of AutoCAD plans for the operational and investment estate. The Asset Records and Systems Manager will also be responsible for collating and providing detailed business intelligence to the Council on all facets of property related activity to enable sound, robust and effective property solutions to be delivered.

This is an exciting opportunity to join the team and support the Councils objectives of shaping an Estates function that will be an example of best practice, and one that will deliver the best outcomes for the residents of the West Northamptonshire.

What will you be doing?

In the role of Asset Records and Systems Manager, you will have the opportunity to work on an extremely varied and diverse property portfolio of around 1000 assets. Reporting into to the Head of Property Strategy and Estates, you’ll be responsible for maintaining and managing the Councils estates terrier system. This will include the robust recording of records on all council land and buildings including (but not limited to) acquisitions, dedications, disposals, leases, accurate recording of backlog and planned maintenance activities as well as energy performance metrics (including utility costs)

As the custodian of the records, you will provide detailed and robust business intelligence reporting that is essential to the work being carried out in the Property Strategy and Estates Team and will directly contribute to the effective and efficient management of the operational and investment estates, identifying opportunities where efficiencies could be made. Through the management and maintenance of the estates mapping software, you will enable services to identify need and ensure properties are in the optimal location to best serve the residents of West Northamptonshire.

You will deliver high quality professional and technical advice to internal and external clients, and stakeholders, and support the Council’s transformation and property rationalisation agenda

About you

You’ll bring with you a wealth of experience and expertise to enable the efficient recording and management of the estates data. You will have excellent communication skills with a track record of liaising with internal customers, including colleagues within the Works and Facilities teams to deliver a holistic asset data solution and manage the delivery of a varied caseload of work within the team, often to tight timescales

You will need to have:

• Ideally be educated to Degree or have equivalent experience in a relevant subject
• Excellent understanding and application of data and knowledge management working at a strategic level within complex corporate systems
• Knowledge and understanding of the dynamics and complexities of public sector and the Local Government environment and its impact on service provision, staff and relationships with key stakeholders.
• Organisational and time management skills and ability to plan and deliver objectives within an agreed timeframe.
• Proven line management and supervisory experience, including recruitment, Performance management, appraisal, and conduct.