Administrator - Health, Safety and Wellbeing

About the role

Are you highly organised, efficient and adaptable in your approach to problem-solving? Do you enjoy working as part of a team to contribute to the achievements of a wider service? Are you ready to thrive in a fast-paced environment with new challenges every day? If so, then this could be the perfect opportunity for you.

We are looking to recruit an Administrator to support the Health, Safety and Wellbeing team within the North Northamptonshire Public Health service. The purpose of the role is to provide a high level of flexible administrative support to the HSW team to ensure the efficient running of the service.

It would be advantageous if you have an understanding of supporting management within a busy, office-based environment, and can demonstrate experience of various administrative processes and procedures. These include maintaining information technology such as Microsoft Office 365 applications, particularly SharePoint and MS Forms, and performing digital tasks, such as maintaining health and safety software and managing digital communications.

Above all, we are keen to attract people who will embrace the values of teamwork, who are excited to learn new skills and have a highly organised, detail-oriented approach to their work.

If this sounds like you, then we look forward to receiving your application.

What will you be doing?

Principal Responsibilities

1. Assist in the development and maintenance of business processes to support management and ensure the efficient running of the Business Support and Health, Safety and Wellbeing teams.
2. Preparing Health, Safety and Wellbeing communications with input from the HSW team.
3. Assisting the team with the preparation of reports, including processing and presenting data
4. Arrange all aspects of internal, inter-agency and inter-departmental meetings, including note taking/minuting in some cases.
5. Maintain information technology and office systems to ensure effective services including Microsoft 365 applications, SharePoint, ERP Gold and health and safety software etc.
6. Provide an efficient and confidential support service to senior managers, including diary management responsibilities.
7. Be first point of contact for any internal/external telephone or email queries that will require escalating to more senior members of the team.
8. On instruction, raise purchase orders, invoices and journals for the team via ERP Gold.
9. Initiate and build good working relationships with colleagues and other professionals to deliver the service required.

About you

Education, Qualifications and Training

Essential Criteria

• Able to demonstrate a good level of general education equivalent to GCSE standard in English and Maths grade A-C
• NVQ Level 2 or equivalent in a relevant subject or experience in administrator work

Desirable Criteria

• NVQ Level 3 in a relevant subject
• Knowledge of SharePoint/Outlook

Experience and Knowledge

Essential Criteria

• Experience of working in a busy office based role.
• Demonstrate experience in using Microsoft 365 applications, particularly SharePoint and MS Forms
• Demonstrate experience of arranging, supporting and minuting meetings to a high standard.
• Experience of diary management.

Desirable Criteria

• Experience in maintaining health and safety software

Ability and Skills

Essential Criteria

• Demonstrate exceptional organisational skills
• Proficient in the use of IT and performing digital tasks
• Demonstrate excellent communication skills, both written and verbal.
• Accuracy and attention to detail.
• Ability to demonstrate a flexible and creative approach to problem solving
• Able to work independently and as an effective team member with minimum supervision.
• Appropriate level of data protection security and confidentiality awareness
• Able to prioritise own workload and cope well under pressure to meet deadlines.

Equal Opportunities

Ability to demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs.

Additional Factors

Able to demonstrate a clear understanding and commitment to health and Safety and a willingness to undertake training to enable implementation of procedures.

Our Benefits

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising than you think!

Why choose us?

We offer a vibrant working environment with:

• a competitive salary
• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About us

Our Values and Behaviours

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:

Customer-focused
Respectful
Efficient
Supportive
Trustworthy

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

Disability Confident Employer

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

Our Employment and Disability Service provides bespoke support to individuals facing barriers to employment, helping them work towards their goals to start, stay and succeed in employment. For further information please click here The Employment and Disability Service (EADS) | North Northamptonshire Council

Armed Forces Community

The council obtained the Gold status award for the Defence Employer Recognition Scheme (ERS).

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)