Administrative Assistant - Oakfield School

Job Description

Organisation: Leicestershire County Council

Work Location: Oakfield Short Stay School Primary South, Belle Vue Road, Earl Shilton, LE9 7PA / Oakfield Short Stay School Primary South Auburn road
Blaby LE8 4EG

Salary: £26,832 - £28,146 per annum (pro-rata for part-time)

Working Hours: 37 hrs per week (42 weeks term time)

Contract Type: Permanent,

Closing Date: 26th April 2026

Interview Date(s): 7th May 2026

Oakfield Short Stay School is Leicestershire’s provision for primary and secondary school aged children who are at risk, or who have been permanently excluded from school. You will be part of a vital team in an exciting period of development, working with us to meet the needs of children and young people in the Primary phase who struggle to manage in mainstream and need a different offer of education to secure their successful next steps.

About the Role

This role is to ensure the provision of efficient and effective administrative support for the day-to-day operation at our south primary school, planning and managing your own workload in order to meet deadlines. The role would suit an experienced and suitably qualified person who has experience of using data systems and reports within an education setting, particularly within the Special Education sector. Many of our young people present with challenging behaviour, and we are looking for someone who can demonstrate strong empathy and ability to intrinsically connect with pupils with complex SEMH needs and lead in delivering a service that enables flexible data systems that capture pupils progress against their starting points.

Key Responsibilities:

• Lead and Inspire: To maintain office software, carrying out system upgrades and year-end procedures on information management systems in accordance with published guidance (e.g. from LEAMIS)
• Collaborate with Agencies: To provide a courteous reception and visitor management service, responding directly to general enquiries, and ensuring that visitors are welcomed and managed in accordance with established health and safety / child protection procedures.

• Accountability: To deal with written correspondence in an effective manner, sorting and distributing incoming post and replying to e-mails in a timely manner. To carry out finance Procurement tasks and attendance in line with school policies and procedures.

What We Offer:

• Unique Learning Environment: Experience a dynamic workplace where every day is different.
• Professional Development: Access opportunities for professional growth and bespoke training.
• Supportive Team: Join a highly skilled and supportive team of practitioners.
• Make a Difference: Play a crucial role in transforming the lives of young people.

A DBS enhanced check for a regulated activity is required for this post.

For information on our approach to the recruitment of ex-offenders, please see our policy statement.

About You

To apply for this post, you must be able to evidence in your application how you meet the following criteria:

• Level 2 qualifications in Maths/Numeracy and English/literacy. A Level 3 qualification in business and administration, or evidence of equivalent experience.
• Experience of working in a school environment, carrying out a range of administrative tasks.
• Experience of carrying out basic financial procedures, including cash handling.
• Experience of working in a school office meeting the needs of the service.
• Some supervisory experience.
• Experience of using information management systems and finance software.
• Experience using MIS; Management Information Systems and FMS; Finance Management Systems would be beneficial.

Visits are strongly encouraged. Please contact the school office on 0116 275 9150 or email oakfieldprimary@leics.gov.uk to arrange a visit.

In addition, we also expect you to share our commitment to our values and to delivering accessible and inclusive services which meet the needs of all of our residents. You will be asked to demonstrate your understanding of these commitments as part of the selection process.

Reasonable adjustments will be considered for applicants with a disability. We are a Disability Confident Employer.

Interested in Flexible Working?

We are open to discussions about flexible working, which may include part time working, job sharing, term-time working, flexible start and finish times, and hybrid working, depending on the requirements of the role and the service. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below.

For more information or an informal discussion, please contact:

Emma Collin - School Business Manager

Email: Emma.collin@leics.gov.uk

or

Stephanie Cluer - Office Manager

Email :oakfieldprimary@leics.gov.uk

How to Apply

At Leicestershire County Council we’re looking for top talent from all walks of life. Whoever you are, wherever you’re from, and whatever your background - we care about what you bring to our organisation, not just what’s on your CV. That’s why we’ve designed a recruitment process that’s fair, accessible, and focused on potential. And with benefits that support people at every age and stage of life, we make sure you can thrive - both personally and professionally.

If you share our passion to make a difference for the people of Leicestershire, we’d love to hear from you. Click the apply button to submit your application, ensuring that you upload a supporting statement that explains how you meet the criteria listed in the ‘About You’ section above. Without this information, we won’t be able to assess your suitability for the role, and your application will be rejected. For tips on how to write your statement, see the How to Apply section on our career site.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you have any technical issues when trying to apply for this post or you want to request an application pack in an alternative format, please contact our Employee Service Centre by telephoning 0300 3030222 (select option 2) or raising a ticket via our online portal: https://emss.org.uk/support.

By applying for this post, you agree to our Terms and Conditions.

About us

About Leicestershire County Council

At Leicestershire County Council, we're committed to making a real difference in people's lives. Our aim is to work with communities and partners to deliver public services that make Leicestershire the best possible place to live and work for everyone.

Our employees play a key role in supporting this goal and helping us deliver the vital services we provide to the people of Leicestershire. Whether you're starting your career or looking for your next challenge, you'll find a place with us where your ideas are valued, and your work has purpose.

For further information on what it’s like to work for us and the benefits we offer, please refer to the following:

Our Recruitment Process
Our Organisational Values
Our Employee Benefits
Working for Us