Administrative Assistant

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.

Position: Administrative Assistant
Location: Wollescote Primary School
Contract Type: Part-time / Term-time only / Permanent /
Salary: Grade 4 SCP 5/6
Start Date: September 2026

About the Role

Wollescote Primary School is a welcoming and nurturing primary school seeking a highly organised, friendly, and efficient Administrative Assistant to join our busy school office.

This is a vital role at the heart of our school community. You will be the first point of contact for parents, carers, pupils, and visitors, helping to create a positive and supportive environment for our children and families.

Key Responsibilities

• Provide day-to-day administrative support to ensure the smooth running of the school office
• Act as the first point of contact for parents, carers, pupils, and visitors
• Answer telephone and email enquiries in a professional and friendly manner
• Maintain accurate pupil records using school systems (e.g. MIS)
• Support attendance monitoring and follow-up procedures
• Assist with newsletters, letters home, and school communications
• Manage incoming and outgoing post
• Support the organisation of school events, trips, and activities
• Work closely with staff and leadership to support school operations

About You

We are looking for someone who:

• Is warm, approachable, and enjoys working in a child-centred environment
• Has excellent organisational skills and attention to detail
• Communicates clearly and professionally with adults and children alike
• Has strong IT skills (Microsoft Office; experience with school systems is desirable)
• Can work calmly and efficiently in a busy environment
• Understands the importance of confidentiality and safeguarding
• Has previous administrative experience (school experience is an advantage but not essential)

What We Offer

• A friendly, supportive, and inclusive primary school community
• Enthusiastic, polite, and engaging children
• A dedicated and welcoming staff team
• Opportunities for training and professional development

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.

All applicants must be able to provide documentation to prove their right to work in the UK.

Please note: Dudley MBC does not currently offer sponsorship for candidates without the Right to Work in the UK.

Effective from September 2022, KCSIE states as part of the shortlisting process schools and colleges should consider carrying out on-line searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an on-line check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior to or at interview.

N.B., We reserve the right to close this vacancy prior to the advertised date should we receive a large number of applications.

Online application forms will only be accepted for this vacancy, online facilities for jobs are available at public libraries within the Dudley Borough.

If you have a disability and require assistance in making an application please contact the HR Resourcing Team via HR.Resourcing@dudley.gov.uk

If you are experiencing a problem whilst applying for a position, please follow the link below to the WM Jobs Help Page in the first instance; https://help.wmjobs.co.uk/

If the WM Jobs Help Page does not resolve your issue, then please contact the HR Resourcing Team via HR.Resourcing@dudley.gov.uk

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