Administrative Assistant

Are you highly organized, detail-oriented, and ready to make a real impact? The Amelia is seeking a proactive individual to provide essential administrative and project support across our dynamic team.

What you’ll do:

Keep us on track – Manage documentation, schedule timelines, track contract deadlines, and prepare and distribute meeting notes.
Support our finances – Raise purchase orders, process invoices, and coordinate materials and equipment.
Drive reporting excellence – Establish systems to capture project data, ensuring timely and high-quality funder reports.
Monitor funding success – Track proposals from submission to completion, supporting donor relations and effective administration.
Facilitate operations – Assist with room hires, operational tasks, and smooth day-to-day running of The Amelia.
Engage the public – Support consultations, collating feedback to inform our work.
Measure impact – Collect and compile monthly KPI data for monitoring, case studies, and funding applications.
Stay compliant – Maintain contract and licence records, scheduling reviews and renewals.
Boost communications – Assist with marketing content collation and ensure timely updates across teams.

What we’re looking for:

Experience of working in an administrative role
Level 3 qualification - (A Level or equivalent)
Well-developed IT skills, including MS Word, Excel, Outlook, and Teams
Excellent organisational skills and attention to detail
Strong time and self-management abilities
Clear communication skills and ability to work effectively in a team
Calmness under pressure with a positive, proactive attitude
Initiative, adaptability, and resilience
Willingness to learn and grow with the role

Why join us?This is a fantastic opportunity to play a pivotal role in supporting The Amelia’s mission. You’ll be at the heart of our operations, ensuring efficiency, compliance, and impact across projects, funding, and community engagement.

What we offer:

• Financial: An attractive basic salary within a clear pay structure
• Holiday Entitlement: 22 days annual leave (pro-rated for part time staff) (increasing to 27 days after 5 years continuous Local Government service) plus three additional days in December and bank holidays.
• Employee Assistance Programme: The Council has partnered with Health Assured to provide staff with access to EAP (Employee Assistance Programme) to assist in balancing everyday life with the requirement of work and home.
• Free staff parking
• Pensions: Membership of the Local Government (CARE – Career Average (Revalued Earnings) Pension Scheme – Employer contribution of 19.7%.
• Hybrid: There is potential in this role to work from home, discussions regarding this to follow the 6 month probationary period.
• Personal Development: Invaluable training opportunities for continuing professional development.
• Take a look here at all the additional benefits that we offer.

Equal Opportunities

Tunbridge Wells – Working for Equality. We welcome applications from all sections of the community.

Safeguarding

The Council is committed to safeguarding and promoting the welfare of children and vulnerable adults, and expects all employee and volunteers to share this commitment.

If you would like to have a chat about this position, please feel free to call Stephen Wickens, Librarian, at 01892 554 101 or stephen.wickens@tunbridgewells.gov.uk