Hove Town Hall (On-Site)
Permanent, Full time
£28,163 - £30,060
37
Job introduction
The School Meals Team is part of the Families, Children and Wellbeing directorate. We are looking to recruit a School Meals Contract Officer to be responsible for the provision of a fully effective business support service for the School Meals Contract, working collaboratively with a large number of Primary and Special schools across the City.
You will have experience of working in a busy office environment with a flexible, adaptable approach and the ability to multitask effectively according to business priorities. Experience in business support administration including, knowledge and experience of databases, document management and finance processes. Be able to manage your own workload and prioritise tasks whilst working to a high level of accuracy and with an attention to detail
As part of a small, hard-working and friendly team, you must be adaptable and willing to respond to issues as they arise.
This is a full-time position working Monday – Friday and currently based in the offices at Hove Town Hall. Hybrid working will be supported once competency levels have been achieved/probation period has been completed.
For more information or to arrange a call, please contact Susie Haworth, School Meals Team Manager at susie.haworth@brighton-hove.gov.uk
About the role
About the role
The post holder’s Principal Accountabilities will be responsible for:
The analysis and reporting of take up of paid, free and UIFSM meals to support the financial reconciliation of the school meals contract costs/school meals budget. Preparation of complex internal financial journals in accordance with prescribed regulations and Council policies.
Provide advice and support to schools regarding online cash collection and dinner money management queries/issues. Manage the school meals banking process.
Be the point of contact for school kitchens with any equipment issues or repairs needed. Liaise with/ between the various contractors and schools to arrange efficient repair/ replacement.
Raise purchase orders and process contractor’s invoices maintaining accurate electronic records.
Create and maintain agreed menus, manage dietary information in online systems, ensuring that they are accurate and uploaded in line with schools’ requirements.
Create/maintain information/content relating to school meals on the Council’s webpage and BEEM (online management system).
Maintain and distribute all copies of Contract correspondence to assist with the Contract tendering process. Minute Contract Review meetings, provide cover for the Free School Meals Officer providing support to and answering queries of the schools and families.
Maintain effective systems, ensuring an efficient and well organised office environment, supporting colleagues in the Team as necessary.
Please read our Apply for a job at the council pages carefully. They give you all the guidance you need to complete your application as well as information on what will happen after you’ve submitted your application and at interview.
As part of your application, you will need to complete your education and work history and provide answers to some shortlisting questions. Your answers to the shortlisting questions are the most important part of your application as they will be used in the shortlisting process to assess whether you meet the essential requirements for the role that are set out in the person specification and to decide whether you should be offered an interview. Before you start your application, please read our guidance here (Application form guidance) and Shortlisting questions guidance as this gives important advice which will increase your chance of success in the shortlisting process.
Additional information
Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.
We are a workplace that supports flexibility and employee wellbeing in the way we work whilst providing the best service for our customers. Team and service working arrangements are designed to support both employee work life balance and team collaboration. These would be part of your individual working arrangements alongside any personal preference agreed with your manager in advance of joining. Your contractual location will be the designated council office for your team and travel to and from your contractual location would be at your own expense.
For more information about our values and the benefits of working at the council, visit Why work for us
Company information
Encouraging a diverse workforce
Our city is known and loved for its diversity. Not only is the mixture of people, culture and skills vital to the economic and social development of the city, it's what makes Brighton & Hove such a great place to live, work and visit. We are committed to developing and retaining a workforce that is representative of the diverse communities we serve so we welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, female or trans.
Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our fair and inclusive actions, our anti-racism strategy and the work we are doing to encourage a diverse workforce (brighton-hove.gov.uk).