Meeting Support Coordinator

We have an exciting opportunity for a full time Meeting Support Coordinator to join Southampton City Council (SCC) in the Legal and Governance, Meeting Support Team

About the team

The Team provide a professional and confidential minute taking service which complies with all relevant Council policies and meets operational requirements in line with business needs for conferences and panels that are part of statutory and legislative processes and the Council’s Constitution.

About the role

• To provide all aspects of Meeting Support services, production of papers, control of key documents, filing etc.
• To organise meetings, conferences and panels and ensure all administration is carried out.
• To be responsible for the ensuring the management and archiving of key documents in accordance with Council policy and relevant legislation.

For further information about this role please view the job description.

About you:

• Excellent level of IT literacy to be able to use self-service, digital user platforms and applications and MS Office.
• To have good organisation and planning skills.

What we can offer you:

Here at SCC we have a range of different benefits, a few examples can be found below.

• Excellent local government pension with 15.2% employer contribution
• Generous holiday 25–34 days, based on role and service
• Flexible working options (role-dependent)
• Family-friendly policies - Maternity, Paternity, Adoption, Shared/Unpaid Parental Leave, Time off for Dependents
• Training and development, including coaching and mentoring
• Health and wellbeing support - Employee Assistance Programme, Menopause Pledge, Mental Health First Aiders and access to a variety of staff networks
• Veteran-friendly employer with the Armed Forces Covenant
• Retail discounts and savings through the Southampton City Council benefits platform
• Discounted memberships at local sports and fitness centres
• Sustainable travel benefits - low emission car scheme, cycle to work, season ticket loans
• Death in service benefit of x3 salary, and optional salary sacrifice shared cost AVC (additional voluntary contribution)
• Employee volunteering scheme with 2 paid days leave to volunteer

For further information on our benefits package please visit: Employee benefits (southampton.gov.uk)

If you feel you have the necessary background, experience, and skills to undertake this role we would like to hear from you.

Contact details for informal discussion:

For further information and details regarding the Meeting Support Office please contact Helen Kitcher or Gina Talbot, Meeting Support Team Supervisors on 023 8091 7862 or 023 8254 5690 or helen.kitcher@southampton.gov.uk or gina.talbot@southampton.gov.uk.

Recruitment contact details:

Email: recruitment@southampton.gov.uk
Tel: 023 8083 4033

For more information about SCC please visit Southampton City Council
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Attachments

• Meeting Support Coordinator - Job Description.pdf