Event Co-Ordinator

Salary: £27,274 - £28,153
Location: Derby Arena
Hours: 37 hours a week
Working Hours: The role is based around Derby Arena's operating hours of 05:30-22:30 Monday-Friday and 06:15-19:30 Saturday-Sunday. Due to the nature of the events industry, occasional late evenings, weekends and bank holidays will be required to support event delivery.
Contract Type: Permanent
Closing Date: 23rd November 2026

The Opportunity
Are you passionate about delivering exceptional events and creating memorable customer experiences?

Derby Arena is looking for an enthusiastic and organised Event Co-Ordinator to join our Events team. This is a varied and rewarding role where no two days are the same. From national sporting events and exhibitions to conferences, meetings and community activities, you'll play a key part in bringing events to life from initial enquiry through to successful delivery.

Working in one of Derby's premier event venues, you'll have the opportunity to collaborate with clients, suppliers, event crews and colleagues across the business to ensure every event runs smoothly and exceeds expectations. If you thrive in a fast-paced environment, enjoy building relationships and have a keen eye for detail, we'd love to hear from you

What you’ll be doing
• Managing event and meeting room enquiries from initial contact through to event delivery.
• Planning, coordinating and delivering a wide range of sporting, cultural and corporate events.
• Acting as the main point of contact for event organisers, ensuring their requirements are met before, during and after their event.
• Producing event documentation, schedules and communications to support successful event delivery.
• Liaising with suppliers, contractors, event crews and internal teams to coordinate equipment, staffing and logistics.
• Conducting client show-rounds and supporting sales activity to help grow the events business.
• Maintaining event booking systems, customer databases and administrative processes.
• Assisting with venue setup, presentation and operational checks to ensure a safe and welcoming environment.
• Supporting the promotion of Derby Arena by contributing to social media content and event marketing activity.
• Working flexibly, including evenings, weekends and bank holidays, to support event operations when required.

About you
We're looking for someone who is passionate about delivering outstanding customer service and takes pride in creating successful events.

You will have:
• Experience planning, coordinating or delivering events, ideally within a sporting, leisure, cultural or hospitality environment.
• Excellent communication and interpersonal skills with the confidence to build positive relationships with clients, customers and colleagues.
• Strong organisational skills with the ability to prioritise workloads and manage multiple tasks simultaneously.
• A flexible and proactive approach, with the ability to work independently and as part of a team.
• Experience using Microsoft Office applications and other booking or event management systems.
• A keen eye for detail and a commitment to maintaining high standards.
• The ability to remain calm under pressure and adapt to changing priorities.
• A positive, approachable and professional attitude.

A relevant leisure, events or hospitality qualification and experience within a busy events venue would be advantageous, although not essential.

What we offer: the opportunity to work at a unique venue, be part of a passionate team, and help deliver events that have a positive impact on the city and local community.

Who we are
We provide over 250 essential services that support our residents, communities and businesses. Our vision is to create anInclusive, Green, Growing and Vibrant City, and we put people at the heart of what we do.

Our values guide how we work every day. We believe in having Great People, working as One Team. We are Bold in making and managing change, Strong in delivering for our communities, and We Care about making a positive difference.

If you join us, you will be part of an ambitious and collaborative organisation, where you can develop your career and help shape Derby’s future.

Why join us
Here, you can make a real difference while building a rewarding career in an organisation that values, supports and invests in its people.

You will help shape the future of Derby and have access to a wide range of benefits, including:

Financial benefits
• Local Government Pension Scheme (LGPS) – a secure, defined benefit pension with life cover
• Team Derby Rewards – discounts at many retail, leisure and lifestyle brands
• Tusker Car Benefit Scheme – a salary sacrifice scheme to lease a brand-new, fully maintained and insured vehicle

Work–life balance
• Generous annual leave, starting at 27 days and rising to 32 days after five years’ service (plus bank holidays, depending on your contract)
• The option to buy additional annual leave
• Flexible and hybrid working arrangements for many roles
• Flexible retirement options, where eligible
• Support for colleagues with caring responsibilities

Learning and development
• Learning and development opportunities, with regular career conversations to support your growth
• Leadership and management development, mentoring and professional qualifications
• Modern workspaces designed to support collaboration, productivity and wellbeing

Health and wellbeing
• Employee Assistance Programme, wellbeing support and a year-round wellbeing calendar
• Free annual flu vaccinations
• Cycle2Work scheme and free cycle training

Community and inclusion
• Up to 15 hours of volunteering leave each year
• Recognition through schemes such as the Here for Derby Awards and Long Service Awards
• The chance to join one of our Employee Networks, including LGBTQ+, Disabled Employees and Carers, Black, Asian and Minority Ethnic Employees, and Neurodiversity

Our people are our greatest strength. Whatever stage you are at in your career, you will be joining an inclusive organisation where you will be supported to develop, feel valued and make a meaningful difference to the communities we serve.

Some benefits depend on your role, contract or length of service.

How to apply
If you would like to apply using an application form, please submit your application via the Derby City Council Website.

The closing date for this vacancy is shown at the top of the advert. We cannot accept applications received after midnight on the closing date.

• Interview dates: Week commencing 30th Nov 2026
• Interview location: Derby Arena

Applying using your CV
You can also apply for this vacancy by sending us your CV.

If you choose to apply using a CV instead of the application form, please:
• Complete the attached Declaration Form
• Email your completed Declaration Form and your CV to Cait.Aldridge@derby.gov.uk

When applying with a CV, please make sure it:
• Clearly shows how your skills, knowledge and experience match the requirements of the role
• Explains how you meet the essential criteria in the person specification

We strongly recommend including a short supporting statement that clearly sets out how you meet the essential criteria, as this will help us assess your suitability for the post.

We can only accept CV applications that include a fully completed Declaration Form. You can find the Declaration Form at the bottom of this advert.

We also encourage you to complete the attached Equalities Form and send it to recruitment.team@derby.gov.uk. Completing this form is optional and will not affect the outcome of your application.

Important information
You can find links to the full Job Description and Person Specification below.

Before you apply, please read our guidance on completing the application form. Make sure your supporting statement clearly shows how you meet the essential criteria in the Person Specification.

All colleagues are normally appointed at the minimum point of the grade for the role.

If a Disclosure and Barring Service (DBS) check is required, this will be stated at the top of the advert. In these cases, the successful candidate will need to complete the appropriate DBS check as part of our safer recruitment process.

If a Market Rate Supplement is stated at the top of this advert, it is paid in addition to the basic salary and is reviewed regularly. It may be reduced or withdrawn and will reduce in line with pay progression and pay awards.

We have a legal duty to consider suitable redeployment opportunities for colleagues at risk of redundancy. This means the vacancy may be withdrawn before the closing date if it is filled through redeployment.

Equality, diversity and inclusion
We are committed to creating an inclusive workplace where everyone feels valued and can thrive. We welcome applications from people of all backgrounds and want our workforce to reflect the diverse communities we serve.

As a Disability Confident Leader, disabled applicants who meet the essential criteria for the role can choose to be considered under our Guaranteed Interview Scheme.

We also hold the Ministry of Defence Employer Recognition Scheme Silver Award. This recognises our commitment to supporting serving personnel, veterans and their families. Members of the Armed Forces community, veterans and their close family members who meet the essential criteria are also eligible for our Guaranteed Interview Scheme.

If you need any reasonable adjustments at any stage of the recruitment process – for example, with your application, interview or onboarding – we will work with you to provide the support you need.

If you have any questions about this vacancy, or need help with your application, please contact the Recruitment Team on01332 640844 (Relay UK:18001 01332 640844) or email recruitmentteam@derby.gov.uk

Please see here for Job Description
Please see here for Person Specification
Please see Declaration Form for CV Applications here
Please see Equalities Form for CV Applications here