Community Resilience Admin Support Officer

Merseyside is a proud, resilient and innovative region with a strong commitment to partnership working. Supporting its many communities to become as resilient as possible is key to enabling greater community preparedness and increase Merseyside's ability to respond and recovery from the impacts of civil emergencies or crises.

We are seeking a dynamic individual with experience of working within a business administration setting to support the delivery of the Merseyside Resilience Forum's (MRF) 2 year pilot community resilience programme. You will be responsible for the provision of a full range of administrative and secretarial services to the MRF's community resilience work stream.   

This post is fixed term for 2 years to coordinate MRF's activities to develop and implement enhanced community resilience working across the region.

 Your key responsibilities will include:

• To ensure that the MRF's community resilience planning preparations and arrangements run efficiently and effectively
• To ensure delivery of the MRF's priorities and work plan whilst maintaining the highest degree of confidentiality and discretion. 
• To support the MRF’s Community Resilience Coordinator in delivering the work stream.
• To prioritise and respond to correspondence, internal and external communications and arrange meetings, seminars, appointments and other events as required.
• To organise and prepare agendas, take minutes, collate documentation and be responsible for a secure filing system via Resilience Direct where possible.
• To follow the progress of reports and other work.
• To attend national, sub-national and local emergency planning Community Resilience forums and events, in order to support MRF representatives.

Applicants will be able to demonstrate:

• Experience of Microsoft packages (inc. Excel, Word, Outlook & PowerPoint)
• Experience of working under pressure to adapt to changing workloads to meet deadlines and meeting service level agreements
• Experience of minute taking
• Experience of providing secretarial service managing diaries, booking appointments, managing actions from meetings, arranging training sessions, booking travel arrangements, collation and publications of reports
• Experience of administering financial budgets, producing purchase orders, arranging for invoices to be raised and ordering supplies

If you would like to talk to a member of Liverpool City Council's Environmental and Emergency Resilience Unit about the role or have an informal discussion, please contact Paul Byrne via paul.byrne2@liverpool.gov.uk or 0151 351 0755