Are you interested in the Safeguarding agenda, and committed to supporting the work of safeguarding children who may be at risk of abuse and neglect? Do you have excellent administration and organisational skills? If so, we’d like to hear from you.
This role is to provide effective administration to the Brighton & Hove Safeguarding Children Board. You will be vital in helping to effectively carry out statutory duties under Government legislation, Working Together to Safeguard Children.
This is an exciting time to join us. We are transitioning to brand new arrangements and you will be part of helping to shape how the safeguarding system operates in Brighton & Hove. As such the post is advertised on a fixed term contract, but is likely to be extended to a permanent post.
The post requires someone with a keen eye for detail, super organised and who is pro-active, dynamic and creative in their approach to tasks.
The work is incredibly varied, and your days will be spent quite differently. Work includes arranging main Board and subcommittee meetings, and supporting the administration of our communication and training agendas. An exciting part of this job includes free range to develop our webpages and other methods of communicating with safeguarding professionals and the wider community.
Providing administrative support to Safeguarding Reviews will require someone who is able to maintain excellent levels of confidentiality and able to organise the retrieval and storage of highly sensitive information with due care and diligence.
This is a unique role. You will be working closely with a wide range of colleagues due to the multi-agency nature of the role. This means your days will spend speaking to safeguarding colleagues across health, social care, police, voluntary sector and other partners to raise awareness of child safeguarding and to support the strategy to reduce and stop abuse and neglect of children. You will therefore have strong communication skills with a professional and friendly attitude to liaising with colleagues.
This post has come about due to us bidding farewell to our colleague who has provided administration to the board for five years.
It is advertised as a fixed term contract with fixed working hours, although some flexibility is available.
Main advert detail
Provide comprehensive and proactive secretarial support to anticipate the business needs of the Chair and senior managers across the partnership. Minuting of and across the Board’s subcommittees to an exceptional standard is a necessity of the post holder.
Provide a time management/diary service for Chair & Business Manager, arranging and coordinating meetings and other appointments as required with a range of internal and external individuals, organisations and agencies as they relate to own work area, ensuring that adequate time is set aside for the manager to achieve key tasks. Record Board and Sub Committee meetings in the diary in advance and schedule adequate time to ensure his/her attendance as required.
Ensure that the Chair and any relevant managers are fully briefed and prepared for a complex network of subcommittee and Board meetings. This includes maintaining an effective ‘bring forward’ system for collation of papers to ensure the relevant information is available, coordinating and preparing papers in advance, using initiative to undertake research on specific topics, obtaining and providing other information as required, ensuring that all follow-up actions are completed.
Facilitate the Safeguarding Board, and other senior level meetings and subcommittees as required. Book venues, arrange any necessary equipment, support preparation of agendas, take and circulate minutes, ensure that all relevant information is readily available, arrange refreshments and code these to the appropriate budget. Develop and circulate briefings across the safeguarding partnership and the public to ensure key decisions are widely circulated and translatable to a wide audience.
Deal with all incoming correspondence including emails, using own initiative to decide priorities, seeking information from others, drafting routine letters or feeding back to the enquirer as appropriate in the absence of the Business Manager. The post holder must be able to understand the importance of confidentiality and discretion given the client level information they will be working with.
Maintain an awareness of current directorate related issues within the authority and nationally in order to develop solutions to a range of problems and issues across a number of services or a support directorate and from a variety of individuals, organisations and agencies, including, MPs, elected members, service users and the general public.
Communication & Liaison
Liaise with a range of internal and external contacts at all levels, including senior managers, Directors, elected Members, MPs, external agencies and service users to build and promote good working relationships.
Undertake financial administration in accordance with procedures, which include:
-checking and arranging payment of invoices and coding to appropriate budgets;
-recording expenditure against budget headings;
-reporting to the relevant managers any potential issues / anomalies in a timely and accurate manner
Deliver a range of service related administrative support tasks to an agreed quality standard or specification.
Developing and maintaining the LSCB Website, with update of relevant material as required. The formulation of appropriate data, and publishing of Board reports, Learning and development materials when required, in collaboration with the LSCB Learning Development Officer.
Once a year we will have a safeguarding conference. The post holder will have an opportunity to support the planning process and also assist on the day with welcoming, registration and co-ordination of functions to ensure the event runs smoothly and efficiently.
Contact detailsIf you would like to talk about this role please contact Mia Brown, Business Manager on 07584 217256 / 01273 290728 or at firstname.lastname@example.org
Additional informationWe welcome applications from all sections of the community but particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, LGB, male or trans as these groups are currently under-represented in our Directorate workforce.
As part of Brighton & Hove City Council’s ongoing commitment to redeployment, please note that this vacancy may be withdrawn at any stage of the recruitment process, without prior notice if a suitable redeployee (internal employee at risk of redundancy) is identified.
Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.