Horsham District Council are looking for a Democratic Services Officer. This is the perfect opportunity to join our small dynamic Democratic Services team working to facilitate the Council’s decision-making processes and support the delivery of elections and electoral registration.
As a Democratic Services Officer you will provide administrative and secretarial support to committees, sub-committees and advisory groups, including collating agendas and taking concise, accurate minutes. The role also assists with the general running of the Democratic Services team and includes updating information on the Council’s website (using the modern.gov committee management system) and providing information and support to Councillors and officers on constitutional matters. You will also manage the Chairman’s diary and assist with organising civic events as required.
You will also provide support to the Electoral Services function, carrying out administrative tasks to ensure that the register of electors is updated and assisting the Democratic Services and Elections Manager in the delivery of all aspects of elections.
To succeed in this role, you must have good administration and minute taking skills along with a pro-active and flexible approach to work and excellent communication skills. You must be able to prioritise your work and be flexible, responding to the needs of the team at the time.
The role is advertised as 25 hours per week including working on a Friday. We are able to offer flexibility on the number of days these hours are worked. Please note attendance at evening committee meetings will be a requirement of the role (typically until around 7.30pm but some can go later), although there is flexibility over the start and finish times for the remainder of the week. It is anticipated that you would be required to attend no more than 2 evening meetings within a month and scheduled meetings are allocated with at least 2 months’ notice.
At the time of an election, working additional hours are required and work would be predominantly office based during this period.
The post would be ideally suited to an experienced Democratic Services Officer, although applicants with suitable knowledge, skills and qualifications are welcome to apply. It would also be suitable to someone looking for a career in local government and will provide extensive experience working with both Councillors and senior officers.
For an informal discussion about this role please call Aisha Nottage (Democratic Services & Elections Manager) on 01403 215562.
Starting salary will be offered dependent on skills and experience.
Horsham District Council encourages and supports their employees to have a healthy work life balance by supporting their professional development as well as offering 27 days’ (199.8 hours) annual leave plus bank holidays (pro-rata), a generous benefits package and an online platform offering discounts from online retailers. Staff are eligible to join a contributory pension scheme where the Council contributes circa 20% of pensionable salary. The Council also provides reimbursement for professional subscriptions and access to a car lease scheme. Most of our office-based roles have the potential for hybrid working, we are currently trialling a 50/50 home/office working model, subject to review.
If you would like to apply for the role, we highly recommend you show clearly within the ‘Experience Section’ of the application form how you meet the essential criteria detailed within the Role Profile when applying. If you do not make this clear, it is unlikely you will be shortlisted for interview.
Internal applicants, if you would like to apply for the role, please submit an expression of interest to HR@horsham.gov.uk explaining clearly how you meet the criteria and what you feel you can bring to the role.