Fixed term 12 months
In this role, you will:
Provide effective administrative support, maintain systems and processes to support commissioning activity using a range of electronic and IT systems, including any follow up and alerts processes that may be required.
Provide a range of administrative duties including: filing, photocopying, scanning and faxing; collecting and distributing mail and faxes; collecting agendas and minute taking; typing notes and reports up for members of the team; booking meetings and keeping electronic filing up to date.
Ascertain the requirements of personal and telephone callers, to provide information and/or redirect them as necessary.
Provide office cover for other administrative functions: answering telephone queries and taking messages.
Assist in the production of statistical management information relevant to the Team.
Set up and maintain commissioning meetings schedules, supporting procurement activity and tender processes.
Support audits and track timescales with lead officers for governance arrangements.
Support the research function of commissioning, collating as directed by lead officers.
Arrange for documents to be retrieved from Records Management and to be returned within specified timescales.
Data input to various systems.
Provide Support with grant allocation work (such as Infection Control Fund and Rapid Testing).
The successful candidate must demonstrate the following;
Good oral and written communication skills.
Good interpersonal skills with the ability to form relationships with a variety of stakeholders.
Ability to manage, interpret and support the production of performance and other data.
Excellent IT skills, including ability to fully utilise standard Microsoft Office products.
Excellent organisational and administrative skills.
You will assist with performance and data collection, supporting the production of reports as required. Working collaboratively with commissioning leads to deliver efficiencies.
We are looking for someone who can:
Work independently on allocated work, as directed by Commissioning Leads and Senior Manager.
Demonstrate initiative and proactive working, escalating issues as required.
You'll have experience working in:
Working collaboratively with a range of partners, organisations, stakeholders and individuals who use services.
Support Commissioning Leads to deliver commissioning functions in a positive and proactive way.
Your experience should include;
Experience of organising and effectively managing meetings involving third parties for senior management.
You will need a track record of:
Maintaining accurate and up to date records and logs.
Ability to articulate required changes in systems processes and delivery plans.
Knowledge and experience of fully utilising Council systems.
Above all you will be looking to improve the way we engage with our residents to ensure they are at the heart of everything we do.
This position will initially, in line with current government guidance be based from home. In future, the Council will be moving to a hybrid of working arrangements for many of our roles with a combination of homeworking, office and site working as required.
Please note that in accordance with the Council’s policy, employees who are in a formal redeployment situation will be considered in the first instance for all vacancies.
It is Council policy not to re-appoint any employee who has left under the terms of the Council's Early Voluntary Retirement (EVR) scheme or who have left with a voluntary severance (VS) package, unless in exceptional circumstances.
Applications will be accepted until midnight on the closing date.
We reserve the right to close this vacancy earlier than the specified date should we receive sufficient applications.
Applications can only be accepted through the Jobs page following registration. Forms received via the post will not be processed.
All applicants invited to interview must evidence their right to work in the UK. Details of required documents can be found by clicking the link at the bottom of the Jobs page.
The job description and other supporting documents will not be accessible once the vacancy closing date has passed so if a copy is required you should download it now.