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Senior Team Administrator

  • Employer: Surrey County Council
  • Reference: orbis/TP/475/17697
  • Published: Mon 04/10/2021, 13:55 PM
  • Closing on: Fri 22/10/2021, 23:59 PM
  • Working Pattern: Full Time
  • Hours: 36.0 hours per week
  • Salary: £24,780 per annum
  • DBS Check: Yes
  • Location: Woking

The starting salary for this role is £24,780 per annum based on a 36 hour working week. 

Do you have the right administrative skills to strategically support our Children’s Resources Service leaders? If so, read on to see how you can help to improve lives and outcomes of our children and young people in care.

An opportunity has arisen to join the Children’s Business Support Service. This role will provide personal assistant style support to the Assistant Director of the Children’s Resources Service. This service consists of Fostering and Adoption, Children’s Residential Homes, Hope, No Wrong Door, Occupational Therapy, Contact Service, Short Breaks and Virtual School.

The successful postholder will be required to communicate in a clear and concise manner as the role will include engaging with a range of stakeholders, both internally and externally, and other agencies and representative organisations on behalf of the Assistant Director. Given the sensitive nature of the work, you will need to uphold a strict level of confidentiality and discretion together with the ability to establish successful relationships. Using tact, initiative, and prioritisation skills as well as the ability to perform to the highest of professional standards will be critical to this role as you will need to deliver complex tasks through multiple workstreams.

Working as part of the Business Support team your day-to-day responsibilities will be to provide high level administrative support to the Assistant Director in relation to managing, organising, prioritising and co-ordinating the work. This will include:

  • Inbox management - screening emails and dealing effectively with queries
  • Complex electronic diary management - organising meetings/events
  • Co-ordinating complex report documents and presentations
  • Supporting the preparation for key meetings, including managing forward plans, producing agendas, and minute taking
  • Tracking and recording progress against actions.

To be considered for interview, your application will need to demonstrate:

  • Previous experience working as a Personal or Executive Assistant
  • Experience working with senior stakeholders
  • A good track record in building strong and trusted relationships
  • Impeccable professional standards, working proactively and autonomously with excellent attention to detail
  • High organisation skills with the ability to effectively prioritise multiple/conflicting demands.

At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.

For more information please find the full job description below and refer to this before submitting your application. We also invite you to read our Life at Surrey handbook to see insights of the culture at Surrey and how as a valued employee, you can help shape our Council.

Additional Information

The job advert closes at 23:59 on 22/10/2021 with interviews to follow. 

This is a 6 month secondment / fixed term contract.

A Basic DBS ‘Disclosure and Barring Service’ check for regulated activity will be required for this role.

Contact Details

For an informal discussion please contact Anita Davies by e-mail at anita.davies@surreycc.gov.uk.

We look forward to receiving your application. Please click on the apply online button below to submit.

Benefits

From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave, rising to 28 days after 2 years' service, a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.

Our Commitment

Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.

Apply Now

  • Employer: Surrey County Council
  • Reference: orbis/TP/475/17697
  • Published: Mon 04/10/2021, 13:55 PM
  • Closing on: Fri 22/10/2021, 23:59 PM
  • Working Pattern: Full Time
  • Hours: 36.0 hours per week
  • Salary: £24,780 per annum
  • DBS Check: Yes
  • Location: Woking

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