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Senior Deputy Superintendent Registrar

  • Employer: Portsmouth City Council
  • Reference: PCC/21/163643
  • Published: Fri 03/09/2021, 13:50 PM
  • Closing on: Sun 26/09/2021, 13:50 PM
  • Working Pattern: Full Time
  • Hours: 37 hours per week
  • Salary: £25,000 - £29,999
  • DBS Check: No
  • Location: Register Office, Hampshire

What is the role?

 

To provide day to day support to the Superintendent Registrar and to work flexibly as a member of a team to meet the needs of the public attending the register office by providing information, issuing certificates, registering births, deaths and marriages/civil partnerships when required by the Superintendent Registrar.

Key Tasks

Completing and issuing of certificates

Checking certificates against register entries and signing for issue as a Deputy Registrar

Carrying out legal statutes for registering births, deaths, marriages and civil partnerships as a Deputy Superintendent Registrar

Issuing schedules for marriages/civil partnerships

Completing provisional marriage/civil partnership booking forms

Assessing venues for approved premises licences

Assisting the Superintendent Registrar with local authority initiatives e.g. Annual Performance Report

To act as a Deputy Superintendent Registrar, taking notices of marriage/civil partnership (including those that involve foreign nationals/foreign documents

To conduct marriage ceremonies/register civil partnerships both at the Register Office and Licenced Venues

Assist the Superintendent Registrar in the day-to-day accounting procedures for the district, including verifying certificates issued against payment received

Answer enquiries from members of the public on Registration matters by providing information on technical and statutory requirements

Be responsible for collating information for inclusion in any marriage booklets/folders to provide comprehensive information for couples wishing to marry/register a civil partnership in Portsmouth

Type agenda and minutes of team meetings to ensure staff are fully aware of current issues in the district/local authority

Complete reconciliation process regarding religious ceremonies

Arrange, administer and officiate citizenship ceremonies

Assist with banking procedures; manage stationery orders and stock levels

Overseeing health and safety around the office

Organise and oversee staff corporate training

Reconciliation of payments from Home Office and GRO

Administration of flextime system

One to one meetings with staff members

Assisting Superintendent Registrar with daily quarterly copy checking

Monthly reconciliation of "spoilt" certificates

 

Who are we looking for?

A minimum of 3 years extensive registration experience in all aspects of the service including taking notices of marriage/civil partnership involving foreign nationals, foreign documents and use of translators

Experience of managing work flow in a busy environment

Have excellent attention to detail

Have a calm and patient manner

Experience of Registration Accounts

 

Corporate Responsibilities

The above range of duties and responsibilities is not exhaustive; post holders will be expected to perform work of a similar level and responsibility when requested to do so.

Observe duty to all Health and Safety rules and take all reasonable care to promote the health and safety of yourself and others

Act in a way that supports and promotes Portsmouth City Council's Equal Opportunities Policy, which aims to ensure everyone has equal treatment and equal access to employment and services.

 

Special Conditions attached to the post

Will be required to work approximately one in four Saturdays as part of the marriage rota overseeing a team of staff - this will be part of the annualised contractual overtime which is currently 80 hours per year

During the summer months it is likely that other weekend work will be required - again this will be part of the annualised contractual overtime

Will be required to be on call over weekend and bank holidays for the registration of faith deaths and marriages/civil partnerships by Registrar Generals Licence ( as part of the one in four marriage rota)

Apply Now

  • Employer: Portsmouth City Council
  • Reference: PCC/21/163643
  • Published: Fri 03/09/2021, 13:50 PM
  • Closing on: Sun 26/09/2021, 13:50 PM
  • Working Pattern: Full Time
  • Hours: 37 hours per week
  • Salary: £25,000 - £29,999
  • DBS Check: No
  • Location: Register Office, Hampshire

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