Our existing terms, conditions and benefits are currently under review.
At present, due to current Covid-(19) situation, recruitment to this role is suspended.We will continue to accept application forms however shortlisting, interviews and appointments will be suspended until further notice.
To assist the wider Technical Services Team by providing an efficient and comprehensive service providing a high level of technical officer support by producing project forecasts reports, project and technical works fee claim reports, project fee projections, technical works forms and financial and technical documents.
Ensuring that works orders and invoices are processed on time, that Tender documents are created/ then published and correct procedures are completed to enable works and projects to be delivered on time
To compile and analyse statistical data/information as required from the Council’s IT systems including but not exclusive to the Trend BMS system and TF cloud producing dashboard reports and spreadsheets as requested to required time scales including project reports, and statutory compliance reports at the request of the Head of Technical Services.
To be responsible for maintaining the Councils Property Asset Management system (TF Cloud) and Finance System (Agresso)
To produce project forecasts reports, project and technical works compile and analyse statistical data/information as required from the Council’s IT systems including but not exclusive to the Trend BMS system and TF cloud producing dashboard reports and spreadsheets. produce project fee projections, technical works forms and financial and technical documents, pertaining to Technical Services, whilst working under pressure, meeting strict deadlines and working within set timescales
To have detailed knowledge and understanding of local government finance/budgeting procedures, with the ability to use and maintain the integrity of complex spreadsheets ensure strict version control and distribution of all documentation
To have the knowledge and understanding of construction project management techniques and tools, and the experience of working in a complex technical office environment with sensitive information, multi-stakeholder environment to oversee the raising of works orders as required. To have experience working with CAFM software and producing reports including written detailed summaries of the data extracted and to include in power point presentations.
To have acquired significant experience of having worked in a mechanical and engineering office environment delivering complex supporting roles.
Highly experienced in using IT software like Excel for spreadsheets, Microsoft Project and Microsoft Word and producing work to a high level
Able to prioritise and plan own workload in the context of conflicting priorities and work on own initiative
To have acquired significant experience of keeping accurate records, devising procedures, organising information and producing accurate statistical information with data analysis and report writing/ presentations
To have acquired significant office based experience using a computer property management system/ CAFM system like TF Cloud, Planet FM, Concept or similar software
To have experience of raising purchase orders using an online finance software system, initiating and monitoring payments preferably in a government organisation.
To have acquired in previous roles effective communication skills to include meeting customers and clients, dealing with queries and to have the ability to respond in writing and verbally, both face to face and whilst using a telephone