Our existing terms, conditions and benefits are currently under review
At present, due to current Covid-(19) situation, recruitment to this role is suspended.We will continue to accept application forms however shortlisting, interviews and appointments will be suspended until further notice.
The role is multifaceted with different strands from supporting the Head of Technical Services Team in the compiling and provision of technical reports, financial budget information, management presentations and elected members enquire responses to assisting the wider Technical Services Team by providing an efficient and comprehensive technical support service by supporting various work streams across different projects, working to fulfil the governance and reporting requirements, including the raising of project & technical works orders via the Councils Finance and asset management systems and processing payments, invoices, AP1’s.
Creation of specification and process documents and technical tender packs publishing these via the council’s various frame works and procurement portals. To operate as the programme officer for the preparation of documents and reports for major work programmes - including maintenance regimes, refurbishment works and reactive maintenance - with the ability to work to a high level of accuracy and attention to detail, and to tight deadlines.
To produce project forecasts reports, project and technical works compile and analyse statistical data/information as required from the Council’s IT systems including but not exclusive to the Trend BMS system and TF cloud producing dashboard reports and spreadsheets. produce project fee projections, technical works forms and financial and technical documents, pertaining to Technical Services, whilst working under pressure, meeting strict deadlines and working within set timescales
To have detailed knowledge and understanding of local government finance/budgeting procedures, with the ability to use and maintain the integrity of complex spreadsheets ensure strict version control and distribution of all documentation
To have the knowledge and understanding of construction project management techniques and tools, and the experience of working in a complex technical office environment with sensitive information, multi-stakeholder environment to oversee the raising of works orders as required. To have experience working with CAFM software and producing reports including written detailed summaries of the data extracted and to include in power point presentations.
To have acquired significant experience of having worked in a mechanical and engineering office environment delivering complex supporting roles.
Highly experienced in using IT software like Excel for spreadsheets, Microsoft Project and Microsoft Word and producing work to a high level
Able to prioritise and plan own workload in the context of conflicting priorities and work on own initiative
To have acquired significant experience of keeping accurate records, devising procedures, organising information and producing accurate statistical information with data analysis and report writing/ presentations
To have acquired significant office based experience using a computer property management system/ CAFM system like TF Cloud, Planet FM, Concept or similar software
To have experience of raising purchase orders using an online finance software system, initiating and monitoring payments preferably in a government organisation.
To have acquired in previous roles effective communication skills to include meeting customers and clients, dealing with queries and to have the ability to respond in writing and verbally, both face to face and whilst using a telephone